EGRP News Flash - May 2, 2011

EGRP Support for Consortia Meetings

Due to new budget constraints, the leadership of NCI’s Epidemiology and Genetics Research Program (EGRP) has provided the following guidelines for any cancer epidemiology consortia (CEC) requests for meeting support planned for the period July 2011 to July 2012.

There will be two deadlines for all CEC meeting support requests during this time:

  • For meetings to be held between July and December 2011, requests are due by May 31, 2011.
  • For meetings to be held between January and July 2012, requests will be due no later than November 1, 2011.

Requests will be reviewed upon receipt, and a response will be provided in a timely manner.

To request meeting support, provide the following information by the appropriate deadline to your assigned Consortia Liaison:

  1. Name of meeting,
  2. Meeting location,
  3. Meeting date(s),
  4. Expected number of attendees,
  5. Number of international and domestic travelers for whom support is requested,
  6. Number of years the CEC has received meeting support from EGRP, and
  7. Any cost-saving measures taken. (See suggestions below.)

Please note that NCI encourages CECs to seek alternative and complementary sources of support for their meetings (e.g., grants, non-profit organizations, etc.). Priority will be given to new and emerging CECs (defined as CECs that have a lifetime of fewer than two years), and to existing consortia that have received EGRP meeting support for fewer than two years. There will be little funding available for consortia that have been funded for more than two years.

Suggested cost-saving measures to consider:

  • Has your consortium considered using NIH meeting space? Priority will be given to meetings that use NIH space. Justification for not using NIH space should be provided with the meeting support request. Learn more about NIH conference facilitiesExternal Web Site Policy.
  • Has your consortium considered hosting webinars/virtual meetings instead of in-person meetings? See more about NIH services and ratesExternal Web Site Policy.
  • Has your consortium considered holding meetings in conjunction with other, larger scientific meetings?
  • Has your consortium explored funding from other sources? Some examples include foundations, non-profit associations and/or coalitions, other federal agencies, and NIH Institutes and Centers. Additionally, it is expected that successful CECs will build meeting support funds into collaborative research grants.

Beside the above suggestions, CECs are encouraged to consult with EGRP Consortia Liaisons or the EGRP Scientific Consortia Coordinator for additional advice regarding cost-saving measures.

Contact: Daniela Seminara, Ph.D., M.P.H., Scientific Consortia Coordinator.

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