EGRP News Flash - March 26, 2012

New Deadline Set for Requesting Consortia Meeting Support, Guidelines Revised

Due to new budget constraints, the leadership of NCI's Epidemiology and Genomics Research Program (EGRP) has changed the deadline for applying for cancer epidemiology consortia (CEC) meeting support and revised the guidelines for the period July 2012 through July 2013.

The new deadline for submission of requests for meeting support is May 31, 2012 for both established and emerging consortia. Requests will be reviewed in early June 2012, and a response will be provided after approval is received from the NCI Executive Officer. Approval could take up to two to three months.

Established Consortia

To request meeting support for established consortia, provide the following information to your assigned Consortia Liaison by the May 31 deadline:

  1. Name of meeting.
  2. Meeting location. If the meeting will be held outside the NIH Campus, provide the rationale for the location, especially if it is to be held outside the United States.
  3. Meeting date(s).
  4. Expected number of attendees.
  5. Number of international and domestic travelers for whom support is requested and why it is necessary for EGRP to support travel costs for these individuals to attend.
  6. Number of years the CEC has received meeting support from EGRP.
  7. Any cost-saving measures taken - suggestions below.
  8. Proposed meeting agenda.

In addition, provide a brief update on the consortia's activities since its last meeting, progress, publications, scientific rationale for the meeting, its relevance to EGRP and NCI scientific and public health priorities, and a description of the anticipated scientific outcomes.

Emerging Consortia

If meeting support is being sought for an emerging consortium (defined as CECs that have a lifetime of fewer than two years), provide the above information - Nos. 1-8 - to the EGRP Scientific Consortia Coordinator: Daniela Seminara, Ph.D., M.P.H.

In addition to providing the information on the Task Initiation Request Form, supply information on the:

  1. Scientific rationale and justification of need for a consortium and identification of the scientific questions that only the consortium can uniquely address.
  2. Outline of proposed initial internal leadership and organizational structure (i.e., steering committee, secretariat).
  3. Statement of commitment to sharing of data and specimen resources and developing written publication policies.
  4. Roster of proposed consortium members/participants.

Alternative, Complementary Support

NCI encourages CECs to seek alternative and complementary sources of support for their meetings (e.g., grants, non-profit organizations). Priority will be given to new and emerging CECs, and to existing consortia that have received EGRP meeting support for fewer than two years. Little funding is available for consortia that have been funded for more than two years.

Suggested Cost Savings

Suggested cost-saving measures to consider:

  • Has your consortium considered using NIH meeting space? Priority will be given to meetings that use NIH space. Justification for not using NIH space should be provided with the meeting support request. Learn more about NIH conference facilities.External Web Site Policy
  • Has your consortium considered hosting webinars/virtual meetings instead of in-person meetings? See more about NIH services and rates.External Web Site Policy
  • Has your consortium considered holding meetings in conjunction with other, larger scientific meetings?
  • Has your consortium explored funding from other sources? Some examples include foundations, non-profit associations and/or coalitions, other federal agencies, and NIH Institutes and Centers. Additionally, it is expected that successful CECs will build meeting support funds into collaborative research grants.

Beside the above suggestions, CECs are encouraged to consult with EGRP Consortia Liaisons or the EGRP Scientific Consortia Coordinator for additional advice regarding cost-saving measures.

Contact: Daniela Seminara, Ph.D., M.P.H., Scientific Consortia Coordinator

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