August 2021 EGRP Cancer Epidemiology News

EGRP Cancer Epidemiology News


Data Management and Sharing Policy Updates and Reminders for Large Budget Grant Applications

New NIH Data Sharing Policy

In October 2020, NIH issued a final policy for data management and sharing (NOT-OD-21-013), which will require NIH-funded researchers to prospectively submit a plan outlining how scientific data from their research will be managed and shared.

On January 25, 2023, the new policy will come into effect for any NIH-funded research, regardless of the research grant budget size, that will generate scientific data. This new policy replaces the 2003 NIH Data Sharing Policy. The 2015 Genomic Data Sharing Policy will remain in effect.

To help the research community prepare for implementation of the new policy, NIH also provides the following supplemental information:

Visit the NIH web page on public access and open science to learn more about related notices, statements from the NIH Director, requests for information, and additional resources.

Current Policies in Effect

Until the new NIH data sharing policy takes effect in 2023, investigators still need to adhere to the following data sharing requirements.

For large budget research grants (those seeking $500,000 or more in subtotal direct costs in any one year), and/or grants that include producing large-scale genomic data, the NIH data sharing policies expect that NIH-supported researchers will share final datasets (or data used for the main publications).

Large Budget Grants

To be compliant with NIH data sharing policies for large budget grants, the de-identified data may be made available in various ways, such as depositing the data set to an NIH controlled-access database, securely transferring a data set for analysis, or using an enclave model (such as a secure, access-controlled Cloud platform) for data access and analysis.

EGRP-specific requirements related to data sharing plans for ARAs are available.

When considering how to share their data, NIH-supported investigators may choose to

If investigators choose the second option, they must consider the long-term sustainability of data storage and the resources needed to respond to data access requests. Over time, the resources required to store data and to review and respond to data requests may become more challenging, particularly once the grant supporting the original research project comes to an end.

Important Caveats

Need Help?

If you are considering a grant application that falls within the scientific areas of interest of the Epidemiology and Genomics Research Program (EGRP), scientific program directors in EGRP are available to advise investigators on options available to them as they develop data sharing plans.

Funding Opportunities

Requests for Information

Grants Policy Notices

  • New NIH "FORMS-G" Grant Application Forms and Instructions Coming for Due Dates on or after January 25, 2022 (NOT-OD-21-169)
  • Update: Notification of Upcoming Change in Federal-wide Unique Entity Identifier Requirements (NOT-OD-21-170)

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EGRP staff can answer questions on grant funding, policies, and research resources. If you do not know who to contact we will do our best to connect you with someone who can help you.

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