How to Submit a New Cohort Consortium Project Application

Prior to submitting a project application, understand the potential viability of your project by reviewing the data that may be available from Consortium member cohorts. You can review cohort descriptions on the Consortium’s Current Members page or by accessing the Cancer Epidemiology Descriptive Cohort Database (CEDCD) to understand the resources that cohorts have available. CEDCD may be particularly useful for better understanding a cohort’s enrollment counts, cancer counts, and biospecimen counts.

If you determine that your project is potentially feasible within the Cohort Consortium, complete the online application form by logging into the Project Hub and clicking “Submit Project Proposal”.

Information about Login

A secure account is required to access many of the functions on the EGRP Cohort Consortium Project Hub website. Before logging in, you must either have an NIH account or register for a new account on the website. See instructions below.

Via the NIH Network Login

This type of login is available to NIH staff and other individuals with accounts on the NIH network.

1. Go to https://epi.grants.cancer.gov/cohort-consortium/projecthub/wayf/
2. Click on “NIH Network”.
3. Use one of the following login methods available on this page:
   1. NIH login. If required, insert your PIV card into your smart card reader and click “Sign in”.
   2. Alternate log in options (login.gov, Google, Microsoft, etc.) at the bottom of the screen. Follow on screen instructions.

Via the IMS Login Service

These accounts are available to users who do not have an NIH account. If you do not already have an IMS Login Service account, you will need to register first.

To register:

1. Go to https://help.loginservice.imsweb.com/register/.
2. Fill in the requested information and click “Submit”.
3. You will receive an email instructing you on how to setup your password and security question. Please allow up to 48 hours for account approval.

To login:

1. Go to https://epi.grants.cancer.gov/cohort-consortium/projecthub/wayf/
2. Click on “Non-NIH Login”.
3. Enter your username and password and click “Sign In”.

Download the project submission template.

Review all the questions in the template and consider adding any additional information needed to understand the potential feasibility of your project such as:

• Minimum reasonable sample size needed for project aims
• Minimum reasonable number and type of biospecimens needed for project aims (if any)
• How you will obtain and ascertain your stated outcome

Once you have filled out the online submission form, click “Submit”. The NCI Cohort Consortium team will be informed of this electronic submission, and your proposal will be reviewed by the Steering Committee.

We will have received a notice of your electronic submission, but you should also be in contact with us via email (NCICohortConsortium@mail.nih.gov) to confirm this submission and be in contact with us about the review of your application and next steps.

Once your project is approved by the Steering Committee it will be advertised in the Cohort Consortium bimonthly newsletter that is sent to all subscribed Consortium affiliates. The newsletter will include details of your project and your contact information. You can ask affiliates to contact you if they have data to contribute to your project or if you would like them to collaborate in any other way.

Simultaneously, you may make direct contact with individual cohorts in order to inform them of your approved project, your data and biospecimen needs (if applicable), and to request access to their data. As per the Cohort Consortium bylaws, member cohorts are expected to share data upon reasonable request. You must work directly with the data holders to understand any other expectations they may have (payment, biospecimen access, data use agreements, etc.).