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- NIH Policy for Data Management and Sharing Effective on January 25, 2023
- Preparing Data Management and Sharing(DMS) Plans
- Research Subject to the Genomic Data Sharing (GDS) Policy and the NIH DMS Policy
- Requesting and Justifying Costs for Data Management and Sharing
- Need More Information?
NIH has several policies addressing the need to share NIH-funded data and resources developed in grant applications. In the National Cancer Institute’s Epidemiology and Genomics Research Program (EGRP) this typically applies to sharing various types of data, though resources could also include model organisms, research tools, etc. depending on the proposed project. In addition, funding opportunity announcements may also have additional data sharing requirements. All policies and requirements that apply to the grant application should be addressed.
NOTE: EGRP is working to update its webpages on preparing data management and sharing plans for submission and complying with approved plans during the life of the grant.
Preparing Data Management and Sharing (DMS) Plans
The DMS plan will need to address the following elements:
- Data type and amount that will be preserved and shared
- Related tools, software, code needed to access and manipulate data
- Standards to be applied to scientific data and metadata
- Data preservation, access, timelines: Repository to be used, persistent unique identifier, and when/ how long data will be available
- Access, distribution, reuse considerations: Description of factors for data access, distribution, or reuse
- Oversight of data management and sharing. Description of how plan compliance will be monitored/ managed and by whom
Additional details can be found in the supplemental information: Elements of an NIH Data Management and Sharing Plan.
The DMS plan should address all data sharing in the application, including requirements from other policies.
Applicants should attach the DMS Plan in new the “Other Plan(s)” field that has been added to the PHS 398 Research Plan Form and the PHS 398 Career Development Award Supplemental Form. See NOT-OD-23-012 for more information.
NOTE: Resource Sharing Plans (e.g., for model organisms) for other policies and requirements should still be included in the grant application’s “Resource Sharing Plan” section.
Research Subject to Both the NIH Genomic Data Sharing (GDS) Policy and the NIH DMS Policy
For grant applications submitted on or after January 25, 2023, the 2015 Genomic Data Sharing Policy remains in effect. Investigators are strongly encouraged to review the additional information that NIH has recently released on the implementation changes for genomic data sharing plans (see NOT-OD-22-198).
When both the DMS and GDS policies apply, only one plan that addresses both policies should be submitted. Note that GDS Policy expectations remain in place regarding data to be submitted, repository and timelines for data submission and release, and informed consent and institutional certification.
Requesting and Justifying Costs for Data Management and Sharing
Under the new DMS policy, investigators can submit a budget to cover costs of data management and sharing, with a brief justification (half page) outlining the budget items. Investigators whose research projects are also subject to the GDS Policy should also include requested costs for genomic data management and sharing (NOT-OD-22-198)
Need More Information?
- Contact an EGRP program director for questions on the new DMS policy and obtain sample plan templates.
- Visit the NIH web page on public access and open science to learn more about related notices, statements from the NIH Director, requests for information, and additional resources.
- Visit the NIH scientific data sharing website to learn more about the new policy requirements and implementation changes.