Resource Sharing Plans and Funding Decisions

Resource Sharing Expectations for All NIH-Supported Studies

All investigator-initiated applications with direct costs of $500,000 or more in any single year are expected to address data sharing in their application. See NOT-OD-03-032 for the full NIH Statement on Sharing Research Data, and NIH Data Sharing Policy and Implementation Guidance. The NIH expects and supports the timely release and sharing of final research data from NIH-supported studies for use by other researchers.

Note: NIH's definition of "timely release and sharing" is no later than the acceptance for publication of the main findings from the final data set. Final research data means “Recorded factual material commonly accepted in the scientific community as necessary to document and support research findings. This does not mean summary statistics or tables; rather, it means the data on which summary statistics and tables are based.”

Resource Sharing Expectations for Genomic Data

All NIH-funded research that generates large-scale human or non-human genomic data, regardless of costs, is subject to the NIH Genomic Data Sharing (GDS) Policy. NCI may also choose, on a case-by-case basis, to apply the Policy to projects generating data on a smaller scale depending on the state of the science, the needs of the research community, and the programmatic priorities of the Institute. Investigators should consult with appropriate NCI Program Directors as early as possible to determine whether their proposed research will fall under the GDS Policy. Information about NCI’s implementation of the GDS policy, including examples of projects that fall within the scope of the GDS Policy, are available on the NCI Genomic Data Sharing webpage.

NIH expects that data pertinent to the interpretation of genomic data, including information needed to reproduce the primary analysis—such as clinical and demographic information, exposure data, relevant metadata, and descriptive information (e.g., protocols or methodologies used)—will be shared.

In addition, specimen acquisition, experimental procedures, and data processing and analysis methods (e.g., alignment algorithms, software versions, etc.) are required with data submission. Information about the timeline for sharing data may be found in Data Submission Under the Genomic Data Sharing (GDS) Policy.

Please note that the timeline for sharing data under the GDS policy differs from the 2003 data sharing policy. The GDS policy requires that data be shared once it has been cleaned (e.g., the analytic dataset is finalized). The 2003 data sharing policy requires that the data be shared no later than the acceptance for publication of the main findings from the final dataset.

Funding Decisions

All resource sharing plans may be considered as part of the funding decision. NCI may request detailed information about resource sharing plans prior to making a funding decision for a grant application.

For proposed studies that fall within the scope of the NIH GDS Policy, investigators will be asked to complete the GDS specific data sharing plan (view GDS plan template [PDF]), and provide a data dictionary with information describing the phenotype variables that will be submitted with the genomic dataset (example [PDF]External Web Site Policy).

If a grant application is selected for funding, and it includes generation of human genomic data, Institutional Certification for sharing the genomic data through an NIH resource will be requested as part of Just-in-Time information.

If your grant application is funded, NCI's acceptance of the grantee's submitted or negotiated sharing plan will be incorporated as a term and condition of the award.